MS-WORD USEFULL OPTIONS
MS WORD is a MS-OFFICE software used to edit and create the documents. MS Word allows you to perform
- Typing formal letter or any other documents and save it.
- Cut, copy, paste information anywhere in to documents.
- Change font size, color and style.
- Searching for spelling and grammar mistakes.
- Clip Art.
- Design flyers and creating table.
CREATE, SAVE AND OPEN A FILE.
To create, save, open a document you first have to create a new file for it. To do this
- Select “FILE” option from menu bar and click on “NEW” (FILE -> NEW).
- Create the file by typing the content.
- To save the created file (i.e., to give a name to your file) you select “FILE” option from
menu bar and click on “SAVE” (FILE->SAVE). - To open an saved file you click on “file” option from the menu bar and click on “open”
(FILE -> OPEN) browse to the saved location select OPEN this opens the existing files.
CUT, COPY, PASTE OPTIONS.
Cut option cuts the selected text from the document .This is done by
- selecting the text (i.e., place the mouse pointer at the beginning of the text which you want to format, click once and hold the mouse down dragging the mouse to the end of the editing text click once you’ll see that block is selected).
- Choose “CUT” option from “EDIT” on the menu bar(EDIT -> CUT) or right click and select “CUT” option from dropdown list.
Paste option pastes the copied text anywhere in the document you wish. This is done by
- Placing the cursor where the text is to be copied and select “PASTE” from “EDIT” option on the menu bar(EDIT -> PASTE) or right click and select “PASTE” option from dropdown list.
Copy option copies the selected text from the documents.To do this.
- Select the text (like you do for cut option)
- Go to “EDIT” option and click on “COPY”(EDIT-> COPY) or Right click and select “COPY” option from dropdown list.
CHANGE FONT STYLES, SIZE, COLOR.
- Select the text whose font has to be changed click on the down arrow button of the FONT LIST BOX on the MENU bar. Select the style – bold, italic and underline.
- To change the font size, select the text and choose the font size from FONT SIZE option
from the MENU bar.
To change the font color, select the text and choose the FONT COLOR option from the
MENU bar.
SPELLING AND GRAMMAR MISTAKES.
- Select the word or the text that need spell check
- Click on “SPELLING AND GRAMMAR” option from the “TOOL” option from the menu bar (tool -> spelling and grammar).
CREATING TABLES AND PICTURES.
A table is a grid of columns and rows. One can insert texts, numbers or pictures.
- To create a table select the “TABLE” option from the menu bar.
- Then click on “INSERT TABLE”(table -> insert table).Then select number of rows and columns.
To add a picture in to the document or a table.
- Place the cursor to the required position/line.
- Select “INSERT” option from menu bar.
- Click on “PICTURE” doing so gives you options to insert Clip Art, word Art, charts etc. Select the picture and insert.
